Employers are responsible for submitting forms to the Strathclyde Pension Fund Office on time, and accurately.
Forms must be returned by post to Strathclyde Pension Fund Office. You can find our address on the Contact Us page of this site.
Form administration
Make sure you download and read the form administration guide and familiarise yourself with it. It tells you when you need to submit each form and any special instructions. Please note that Form Training is available from the Communications Team on request.
Some of the forms are available as templates to download. You should print these forms, complete them and return them by post to us. The templates include hints to help you complete them.
Forms you should have:
| Form reference |
Use |
| New S1 |
Details of a new starter. Download an S1 Form. |
| S1A |
Election not to join (new starters) |
| Option Form 1 |
Election to join/rejoin (current employees). This form must be accompanied by an S1 Form. |
| S4 |
Leave of absence, etc [link to leave of absence/strike form] |
| S5 |
Notification of compulsory retirement usually generated by SPFO. |
| S8 |
Notification of death in service |
| S9 |
Notification of ill-health retirement - must be returned with form S18 |
| S18 |
Certificate of permanent ill-health - must be returned with form S9 |
| S10 |
Notification of optional retirement |
| S11 |
Notification of early leaver |
| S11A |
Notification of transfer between employing authorities |
| S12 |
Notification of redundancy, etc. |
| S20 |
Certificate of material change - when a reduction in remuneration occurs outwith an employee's control. |
| S25 |
Change in circumstances - name, marital status, change in hours, etc. |
| Change of Address Form |
Download a Change of Address Form |
| Tax Declaration Form |
Download a HMRC Form |
What if you don’t have the forms?
You should always keep copies of the forms so you can quickly respond to employee’s needs. If you are getting low or have run out, contact the Strathclyde Pension Fund Office - you can find contact details here.
Make sure you have the reference number of the form to hand so we can find it quickly for you.
More information
You can download an employer’s guide to the Local Government Pension Scheme, with full details of your responsibilities, to print out and read when you want. If you would rather receive a copy by post, contact us.