PRIVACY STATEMENT
Privacy policy
We take seriously the privacy of visitors to our website and the security of their personal information. For the purposes of the Data Protection Act, Strathclyde Pension Fund Office (SPFO) controls the processing of personal data supplied through this website. References in this policy to “we”, “us”, and “our” refer to SPFO.
By using this website, and contacting us via this website, you agree to the terms of this privacy policy. Please read this privacy policy carefully as it explains how personally identifiable information is collected and used by SPFO.
From time to time our privacy policy may change so please check it occasionally to ensure you are aware of the most recent version which will apply each time you access this website.
By visiting SPFO.org.uk, or any other domain name which may be used to direct you to this site, you are accepting and consenting to the practices described in this privacy policy.
Statement of intent
From time to time, you will be asked to submit personal information about yourself (e.g. name, address and email address etc) in order to receive information or use services on this website. You may also be asked if you agree to be sent emails by us.
By entering your details in the fields requested, you enable SPFO and its service providers to provide you with the information you request or the services you select. Whenever you provide such personal information, we will treat that information in accordance with this policy. Our services are designed to give you the information that you want to receive.
Aggregate information
This website may monitor visitor statistics for use by SPFO and other relevant third parties.
Personal information
Where you make contact via this website we will collect personally identifiable information about you such as your name, email address and other information you voluntarily submit. Should you contact us requesting information we cannot provide, or is beyond the remit of this site, we reserve the right to pass your enquiry and personal information to a partner organisation who may be able to help with your enquiry. We do this only to provide help and assistance with your enquiry. If you would prefer us not to pass your enquiry on in this manner, please state your wish in any correspondence.
How we use your information
We will only use information we hold about you in line with this privacy policy and the Data Protection Act. We may, if you have given us permission, from time to time, contact you by email, phone or post to meet your request for information which may be of interest to you.
If you no longer wish to receive such communications you can opt out of receiving further updates by contacting us. You should clearly state that you do not wish to receive such communications together with your name, address and/or email address and/or telephone number.
How we protect your information
We store your personal data securely. We have in place security policies which are intended to ensure, as far as possible, the security and integrity of all personally identifiable information.
An important note to visitors to this web site who are under the age of 16 years old
Information available on this web site is available to all visitors, but we ask that persons under the age of 16 do not submit any personal information to us. If you are under 16 years old please only provide information in conjunction with, and under the supervision of, a parent or guardian.
Use of cookies and IP addresses
Cookies are small files which are sent to your web browser and are stored on your computer’s hard disk. These are sometime created and transferred to you once you visit a website. They are subsequently used to identify your computer.
A cookie may be used to speed up your access to this website and the information you wish to view, and also to enable us to measure visits to the site. The majority of web browsers accept cookies, but you can usually change the browser settings to prevent the transfer. Please be aware that if you do so some functionality may be lost when you visit and use this site.
We may also log your IP address which helps us log visits to the site.
Agents and service providers
We employ other companies and individuals to perform functions on our behalf. They may need access to your personal information in order to perform their functions. You are assured, however, that they may not use your personal information for any other purpose.
They will be asked to destroy your information on completion of their task.
External websites
This site includes links to external websites which are not the responsibility of SPFO and are not covered by this privacy policy. Be sure to check the privacy policy of these sites if you are asked to provide information.
Access and corrections
Under European data protection law, you have a right to request a copy of personal data which we hold about you, and also have a right to require any inaccuracies in your information to be corrected.
You can ask us for a copy of any personal data or to modify your personal details using our contact form. Please state clearly your name, address and/or email address and/or telephone number.
We will endeavour to implement your requests as soon as possible but cannot guarantee a timeframe for the removal or modification or your details.
Comments or questions
Please send comments and questions regarding this privacy policy or personal data held by us to the address below:
Strathclyde Pension Fund Office
Charlotte House (2nd Floor)
78 Queen Street
Glasgow
G1 3DN